FCFL Program Administrators

= Mission (from FCFL's POV) =
 * increasing public awareness of Fat Cat Fab Lab
 * produce more public events
 * improve member retention (how?)
 * carry out the mission of the former Global Giving campaign
 * hopefully bring in new fiscal sponsor funding

Tasks for Program Administrators during Residency

 * 1) Review applications
 * 2) Narrow applicants to final preferences in ranked order
 * 3) Reserve a couple alternates in case Residents cannot accept or do not return forms by deadline.
 * 4) Send acceptance emails individually or using BCC

social sharing during program:
 * welcome sponsored members
 * projects in-progress
 * completed stuff
 * set up a Pecha kucha night Meetup event (since short, should it be is it 4 to 7 presentations at a time?)
 * Record video of presentation
 * put on Fat Cat Fab Lab youtube.
 * share on Fat Cat Fab Lab social media

Action items:
 * (optional) Abagail: Send survey and collect results
 * Jen: will produce, advertise, and host the Pecha kuchas presentation event
 * Damon: Copy / paste residency wording to main website
 * Dana: I'm happy to create the application and then review applications along with two or three others to form a concensus, I think it should maybe be awarded based on previous work and the need for the tools at fcfl.
 * Damon: in progress: Draft description of program for website here in wiki
 * Joe: Draft a requirements doc for participants
 * Abagail: Draft a survey for current members on their maker / artist background. What kind of person does our space appeal to?
 * Abagail: copy for emails: app received, accepted, rejected, onboarding emails.
 * Damon: add communications email templates into wiki's administer's area

Discussion Questions
 * Name of the program? Artist or Maker Residency?
 * 'Fab Lab Maker Residency'
 * Are we decided on scheduling the cycle dates & cadence? 1 Artist every month? Twice a year? Is our goal to get ahold of the donation funds or to get quality workshops? DBell: [...]list the residency maybe twice a year. For the long term it will seem like a more valuable residency that way (as opposed to a continuous cycle of them).
 * 3 at a time, scheduled cohorts every two months. What about folks with deadlines?
 * Pairing disciplines?
 * Add to form - Question around when their ideal availability is for BUS classes etc. Can you take this class on this date?
 * 'Preferences' on the form - which cohort works for you best?
 * BUS classes need to be in first two weeks
 * If there are multiple residents at one time, their chosen tools should ideally not overlap, ie: if one person is focused on the laser then another should be focused on 3D printing, so as not to clog up the members' ability to maximize their use of these tools during the resident's stay.
 * They should overlap!
 * If residency is still 100% free, we might want to collect card payment information at the start to act like a damage deposit if they destroy the laser or never complete their workshop.
 * For now, let's not take their card info
 * Ask applicants for a small administration fee? (Leaning towards 'no', though can add later on if we get too many or non-serious applications
 * Value of Residency
 * $280 with storage
 * $280 with storage

* Are we decided on complexity - one residency option or two different ones? Still 1 artist per month?
 * One level.
 * up to 3 artists
 * 100% off, 4 hrs (for example) workshop requirement
 * Pecha Kucha
 * Informal, mid-way through residency, along with any other members
 * Connect with social media
 * Dedicated time (probably not during open house)

Unassigned
 * Emphasize on main page the free classes building skills using industrial tools - for your projects AND your CV.
 * Document onboarding doc: rough timeline and milestones for participants
 * Email blasts to members and shared on social
 * Advertise the open call in http://nyfa.org/, http://rivet.es/ , https://www.callforentry.org , Wooloo.org ,
 * Draft instructions for artist sharing assets and information about their projects for FCFL's social, blog, etc.
 * (Joe?): Create new application form(s) reflecting new program structure
 * Add accounting and reporting to sheet where applications land
 * Advertising the program on NYFA, etc.
 * Document program and actions in our new Wiki

Actions:
 * Change Program web page to reflect this discussion
 * Change application form to reflect this discussion
 * Set up a schedule for cohorts.
 * Add the first several cohort dates options to the form as check box options.
 * Review member terms and tailor to the Maker Residency.

Application Received Email Template
 Email Subject:  Fat Cat Fab Lab residency application received  Email Body:  Thank you for your interest in the Fat Cat Fab Lab Residency! Your application has been received and will be reviewed by our board. Thanks again! The Board Fat Cat Fab Lab

Proposal Accepted Email Template
 Email Subject:  Accepted! Fat Cat Fab Lab Residency beginning YYYY-Monday-DD  Email Body:  Dear , Congratulations! You’ve been selected for the Fat Cat Fab Lab Residency beginning YYYY-MON-DD. We were impressed by your application and are pleased to welcome you into the program. We firmly believe you are a great fit for the program. Please read and return a signed copy of this acceptance agreement by YYYY-MON-DD. We will send more information as your start date approaches, but for now, sit tight and get excited. Many congratulations and welcome to the Fat Cat Fat Lab! The Board Fat Cat Fab Lab

Proposal Rejected Email Template
 Email Subject:  Thank you for applying to the Fat Cat Fab Lab Residency  Email Body:  Thank you for taking the time to apply to the Fat Cat Fab Lab Artist Residency program. While we were impressed by your application, you have not been selected this cycle. Our needs are as diverse as our members, so we hope that you will apply again in the future. The Board Fat Cat Fab Lab

Onboarding Email Template
 Email Subject: FCFL Maker Residency: Welcome and Next Steps  Email Body:  Dear ,

Congratulations once again on being accepted for the Fat Cat Fab Lab Maker Residency. Your Residency begins on MM-DD-YYYY and before that, there are a few items to take care of so can hit the ground running.

Please review and carry out these steps over the next week:

1. Attend an open house in-person or virtually at Fat Cat Fab Lab The Board Fat Cat Fab Lab

Original Sponsored Membership Page text (deprecated)
HOW DO SPONSORED MEMBERSHIPS WORK?

You apply for a sponsored membership through this form. Applying is easy. All you have to do is tell a little but about yourself and what you want to work on. If you give us permission, we might highlight your story on our website, and social media to supercharge our fundraising effort at GlobalGiving.org.

Once sponsored, we’ll work with the highlighted members to submit project updates to the sponsors periodically. Otherwise, our teachers and facilitators will update sponsors with general updates about sponsored members who prefer to remain anonymous. Submitting this along with data about our impact keeps us in good standing at GlobalGiving.org.

WHEN DOES MY SPONSORED MEMBERSHIP BEGIN?

Applicants are awarded first come first served (if you have a deadline, please indicate it in your application and it will be considered). We will notify you when your turn is coming up! When we receive enough funds to cover your membership for two months, we’ll send you an email to confirm and your sponsored membership starts right away!

HOW LONG DOES MY SPONSORED MEMBERSHIP LAST?

Sponsored memberships last for two months; no more, no less. We want you to have enough time to complete some projects, but can’t fund you forever, unfortunately. If we raise a lot of money — through corporate sponsorship, for example — we’ll revisit this 🤞

Again...

None of this would be possible without the support of our fiscal sponsor, e-NABLE. Thank you, e-NABLE!!!