09/20/2021 Board Meeting

Location: Zoom Web conference Attendees: Joe Kim, Arjen De Jong, Harold Morales, Joe Stilin, David Choi

Officers Selection

 * Harold volunteers as Treasurer, Joe Kim as Chair, Joe Stilin as Secretary, and Arjen as Vice-Chair

[Vote on officer positions]

OUTCOME: All four board positions APPROVED

Bylaws
Board discusses proposed bylaws
 * Proposed: maximum number of board members set to 7
 * Discussion of how Chair can be removed: with cause or with or without cause
 * Discussion of board meeting prior notification: 8 days for normal meetings, 48 hours for emergency meetings.
 * Discussion of quorum for voting: decision for ½ board size, rounded up.
 * Notice of board member resignation: must give one week notice.
 * Transparency of books and accounting: update bylaws later (See todo’s)
 * Amendment of bylaws: vote requires majority vote by minimum ⅔ of the board.

[vote on adoption of bylaws] [Arjen abstains]

OUTCOME: Bylaws APPROVED

Board Members
Vote to add David Choi as board member

OUTCOME: David Choi APPROVED as member of the Board

Lease

 * Discussion of new lease offer from Ed
 * Joe K to talk with Ed to negotiate lease terms re: electricity and water bills
 * ‘Hazardous Materials’ portion of lease: what does hazardous material mean?
 * Electricity billing: we want meter installed by a specific date, after that we don’t pay the $500 a month.
 * Water: $4000 water bill mistake. Add stipulation that Ed pays for this.

Accounting

 * Joe Kim signed on to Chase Bank Account, Peter still on the account.

Fab Lab Member Relations

 * Email to members: draft to show David Choi joined board on 9/20/021
 * Current misconduct policy to be modified in the future to include a slack members channel moderation policy
 * Joe Kim proposes to lead the charge on making online experience for members better / fully transparent
 * Keys and locks: Ask Peter and Woody to give back their physical keys to locks, including locker
 * Delegation of tasks to members: plan to ask for volunteers to help with onboarding, programs, etc.

[vote on giving Joe Kim duty on online accounts / member online experience]

OUTCOME: Approved

Onboarding

 * Joe Kim to make onboarding process smoother so the work and needing to physically be at the lab can be shared amongst the board and volunteer members.

ACTION ITEMS

 * Update bylaws with requirement to make books and accounting public later, after we are fully able to publish our books.
 * Update purpose section of bylaws more tailored to Fat Cat Fab Lab
 * Joe Kim to talk to Ed about our electricity and water amendments to the lease on Wednesday
 * Modify and send out email to members
 * Joe Kim to ask Peter and Woody for to hand in their mail keys
 * David to work with Dana on independent study

Next Meeting

 * Tomorrow, 7pm
 * Agenda for next meeting:
 * Events and Programs
 * Decision on restarting classes/ how to teach
 * Create W9/1099 contract for instructor(s)
 * Prior verbal agreement with Woody
 * Open house
 * Who will host
 * We need access to meetup account from Peter
 * Update on sponsored membership program
 * Cleaning out the lab
 * Large garbage pickup progress?
 * Decide / vote on initiative to clear old projects / material from the lab [with care, given recent events] (Vote from Members?)
 * Brief Discussion on current events
 * Deploying a Wiki
 * Establish Open Docs Policy
 * See Hack Manhattan Wiki for something we should aspire too
 * Publish ByLaws/Rule of Board Meeting Minutes/Notes
 * Google Accounts
 * Discuss upgrading google account to business g-suite
 * Mostly want ability to deploy a shared drive for company
 * Going to for 2FA for Google accounts
 * Want to buy a 1password account
 * Need to change passwords everywhere
 * Easier to share and change all passwords for everyone