Board Meeting Minutes 2021-09-20

Fat Cat Fab Lab Board Meeting

9/20/2021

Attendees: Joe Kim, Arjen De Jong, Joe Stilin, Harold Morales, David Choi

MEETING NOTES

Officers Selection

Harold volunteers as Treasurer, Joe Kim as Chair, Joe Stilin as Secretary, and Arjen as Vice-Chair

[Vote on officer positions]

OUTCOME: All four board positions APPROVED

Bylaws

Board discusses proposed bylaws

Proposed: maximum number of board members set to 7

Discussion of how Chair can be removed: with cause or with or without cause

Discussion of board meeting prior notification: 8 days for normal meetings, 48 hours for emergency meetings.

Discussion of quorum for voting: decision for ½ board size, rounded up.

Notice of board member resignation: must give one week notice.

Transparency of books and accounting: update bylaws later (See todo’s)

Amendment of bylaws: vote requires majority vote by minimum ⅔ of the board.

[vote on adoption of bylaws]

[Arjen abstains]

OUTCOME: Bylaws APPROVED

Board Members

Vote to add David Choi as board member

OUTCOME: David Choi APPROVED as member of the Board

Lease

Discussion of new lease offer from Ed

Joe K to talk with Ed to negotiate lease terms re: electricity and water bills

‘Hazardous Materials’ portion of lease: what does hazardous material mean?

Electricity billing: we want meter installed by a specific date, after that we don’t pay the $500 a month.

Water: $4000 water bill mistake. Add stipulation that Ed pays for this.

Accounting

Joe Kim signed on to Chase Bank Account, Peter still on the account.

Fab Lab Member Relations

Email to members: draft to show David Choi joined board on 9/20/021

Current misconduct policy to be modified in the future to include a slack members channel moderation policy

Joe Kim proposes to lead the charge on making online experience for members better / fully transparent

Keys and locks: Ask Peter and Woody to give back their physical keys to locks, including locker

Delegation of tasks to members: plan to ask for volunteers to help with onboarding, programs, etc.

[vote on giving Joe Kim duty on online accounts / member online experience]

OUTCOME: Approved

Onboarding

Joe Kim to make onboarding process smoother so the work and needing to physically be at the lab can be shared amongst the board and volunteer members.

ACTION ITEMS

Update bylaws with requirement to make books and accounting public later, after we are fully able to publish our books.

Update purpose section of bylaws more tailored to Fat Cat Fab Lab

Joe Kim to talk to Ed about our electricity and water amendments to the lease on Wednesday

Modify and send out email to members

Joe Kim to ask Peter and Woody for to hand in their mail keys

David to work with Dana on independent study

Next Meeting

Tomorrow, 7pm

Agenda for next meeting: Events and Programs

Decision on restarting classes/ how to teach

Create W9/1099 contract for instructor(s)

Prior verbal agreement with Woody

Open house

Who will host

We need access to meetup account from Peter

Update on sponsored membership program Cleaning out the lab

Large garbage pickup progress?

Decide / vote on initiative to clear old projects / material from the lab [with care, given recent events] (Vote from Members?)

Brief Discussion on current events Deploying a Wiki

Establish Open Docs Policy

See Hack Manhattan Wiki for something we should aspire too

Publish ByLaws/Rule of Board Meeting Minutes/Notes Google Accounts

Discuss upgrading google account to business g-suite

Mostly want ability to deploy a shared drive for company

Going to for 2FA for Google accounts

Want to buy a 1password account

Need to change passwords everywhere

Easier to share and change all passwords for everyone