Fat Cat Fab Lab

Organizational Structure: Difference between revisions

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= Organizational Structure (work in progress) =
 
Being FCFL is a [[Not-For-Profit]], the structure of Fat Cat Fab Lab can be whatever we want it to be, though we strive to have a relatively flat structure and self-organized hierarchy.
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The Bylaws document defines how the FCFL Board of Directors operates. It includes definitions of Officer roles, how the Board votes, and how Board Members are elected.
 
'''The current Bylaws can be found here:''' [Bylaws of Fat Cat Fab Lab]
[[File:Fat_Cat_Fab_Lab_Bylaws.pdf|center|175px|Fat Cat Fab Lab Bylaws]]
 
=== Roles ===
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== Executive Director ==
 
* Currently, Fat Cat Fab Lab does not have an Executive Director.
 
The executive director runs the everyday operations of a not-for-profit. In this role, he or she has full authority and accountability for the leadership of the organization’s programs and activities. The individual fulfilling this role is accountable for the financial performance and decisions they make on behalf of the organization.
 
* The Executive Director is responsible for
* Are they elected or appointed? By whom?
 
== Board of Directors ==
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=== What is the FCFL Board? ===
 
By contrast, theThe board of directors’ responsibility is to govern the organization and supportserve the executivebest directorinterests andof Fat Cat otherFab leadersLab. Not-for-profitThe boardsFCFL areBoard accountableof forDirectors fiduciarytends dutiesto whichengage include:to a large extent in the day-to-day operation and running of the lab.
 
From a practical standpoint, the FCFL Board handles:
* Hiring and monitoring the chief executive, setting appropriate compensation for leader, and setting goals for the organization. This duty also entails planning for executive succession and [https://www.minnesotanonprofits.org/resources-tools/resources-detail/conducting-executive-director-performance-evaluations conducting executive director performance evaluations].
* Financial responsibilities including paying taxes, rent, and overseeing purchases for the lab
* Ensuring that they establish conflict-of-interest and whistleblower policies and that they accept responsibility to honor the lines of authority between the board, executive director, staff, and volunteers.
* Managing Memberships and Member Data
* Supports governance decisions inside and outside the board room, operating as a single unit in supporting the executive director, and caring out the board’s decisions.
* Creating rules and policies for the benefit of the space and its members
* Enforcing policies and settling conflicts between Members
* Fostering community at Fat Cat Fab Lab
 
=== What do I need to do as a FCFL Board Member? ===
Reference: https://www.boardeffect.com/au/blog/building-a-strong-not-for-profit-board-executive-partnership/
 
* Attend Board Meetings and Vote on agenda items
[https://pages.boardsource.org/cs/c/?cta_guid=909ca445-f8a7-4f53-8bcc-15eb110595bb&signature=AAH58kFeO6BUVePFYWu_LFYtCZVtGX0AFg&placement_guid=696a7450-002c-4b60-b27c-aaf3d90415ce&click=44620169-4a71-444b-a023-ee080cf86caa&hsutk=88ba2afa6b295662437e872d1fc7e0b8&canon=https%3A%2F%2Fboardsource.org%2Fwhat-makes-a-good-board-member%2F&portal_id=701610&redirect_url=APefjpGzN3QdnZgKjxeomqR_pp8PW0jU6WZFkPw-9qR_o9X6IpIrou23cVedXMhIjpqBHu2CwwM24iftqpWVk3JV3-2qDE_cfUY-vtSpbbZ2Ab67aZuAxmHyEC8TJOQn6l9opf9Ak9sKNcHvlA84Kn8oRKfj7hFMOK-WxLwzlEUvP76_K6AF5ynzeICI0VV6ekT6azR69XUCmrlr74Fzvoxc6bH15HdpE36QfBS0Z1FUzIh9HhjvVm9Y8zmAM48rh41q1RMiz6pZBeuQZLdsy1MpKWS_KU-CmTBJPPaMmsxmYXnXJG_Zq8FCKPcOKPjMhpqhqexMkct8&__hstc=98438528.88ba2afa6b295662437e872d1fc7e0b8.1616865188918.1616865188918.1616865188918.1&__hssc=98438528.2.1616865188918&__hsfp=1170371178&_ga=2.37313376.111552464.1616865373-415198844.1616865373 What makes a good board member PDF.]
* Carry out the particular duties of your Chair (President, Vice President, Treasurer, Secretary)
* Be present in Board planning sessions
* Take on the volunteer work and tasks necessary to keep FCFL running
* Take care with sensitive PII (Personally Identifiable Information) and financial data.
* Strive to make FCFL a better place
 
=== Board Member Qualifications ===
==== An Effective Board-Executive Partnership Supports Respective Roles ====
Per the Bylaws, in order to become a member of the FCFL Board of Directors, you must meet the following qualifications:
* Must be a current dues paying Member of Fat Cat Fab Lab
* Must have been a Member of FCFL for at least four months. The four months can be broken into separate spans of time.
* Must be present and active in the community of FCFL, as determined by the Board.
 
=== How do I become a Board Member? ===
If you haven’t done so already, your board should set up a committee to develop job descriptions for board members, the executive director, and any other top-level executives. It’s essential for everyone to be clear on the roles and expectations of everyone’s position.
 
*A Thenew Board ofis Directorselected shouldannually haveat nothe lessBoard thanof 3Director's activeannual meeting. Board Members are elected in a three step process.
* There is no upper limit to the number of FCFL Board Members
 
==== BoardNomination Meetingsperiod ====
Any dues paying FCFL Member can nominate themselves or another Member for candidacy, if they meet the qualifications.
At the end of the Nomination Period, all candidates meeting the qualifications and with 2 or more nominations will be placed on the "Nomination List". Current Board Members will be automatically added to the Nomination List.
 
==== Voting Period ====
Generally meetings occur monthly, but additional meetings are scheduled on an as-needed basis. All Members are welcome to view and contribute to the current list of open agenda items [link] or by emailing _______________. .
After the Nomination Period closes, Members will vote "yes" or "no" for each individual on the Candidate List.
 
==== Election Process ====
* Board meetings agenda & meeting confirmation should be sent out at least 1 day prior.
First, the Board will consider any majority of "No" votes for a current Board Member. Majority is defined as > 50% of the casted Member votes. They will hold a vote of termination of that Board Member, with the FCFL Members cumulative vote being counted as a single vote with 40% of the total voting power of the Board. (currently, the math works so that just one Board Member would need to agree with the Members to terminate the Board Member in question).
* Attend meetings and be on time. Alert members ahead of time if you cannot attend.
 
Second, the Board will hold a vote for the current Board Members to be re-elected back into the Board for another term. Any terminated Board Member may not be voted back in.
 
Finally, the Board will vote on FCFL Members to join as a new Board Member by starting from the highest FCFL Members votes on the Candidate List and ending when all seats of the Board are filled, with the FCFL Members cumulative vote for each candidate being counted as a single vote with 20% of the total voting power of the Board.
 
=== Board Meetings ===
 
Generally meetings occur twice a month on Mondays at 7pm ET, but additional meetings are scheduled on an as-needed basis. All Members are welcome to view and contribute to the current list of open agenda items by emailing info@fatcatfablab.org
 
==== Meeting Minutes and Notes ====
A full history of minutes of the Board of Directors and Town Halls since September 2021
* [[10/09/2023 Board Meeting]]
 
* [[10/02/2023 Board Meeting]]
* [[09/11/2023 Board Meeting]]
* [[08/28/2023 Board Meeting]]
* [[08/14/2023 Board Meeting]]
* [[06/05/2023 Board Meeting]]
* [[04/24/2023 Board Meeting]]
* [[04/10/2023 Board Meeting]]
* [[03/27/2023 Board Meeting]]
* [[02/13/2023 Board Meeting]]
* [[02/06/2023 Board Meeting]]
* [[01/30/2023 Board Meeting]]
* [[01/17/2023 Board Meeting]]
* [[01/02/2022 Board Meeting]]
* [[12/30/2022 Annual Board Meeting]]
* [[12/19/2022 Town Hall]]
* [[12/18/2022 Board Meeting]]
* [[12/12/2022 Board Meeting]]
* [[12/05/2022 Board Meeting]]
* [[11/21/2022 Board Meeting]]
* [[11/20/2022 Emergency Meeting]]
* [[11/07/2022 Board Meeting]]
* [[10/25/2022 Board Meeting]]
* [[09/19/2022 Board Meeting]]
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* [[09/20/2021 Board Meeting]]
* [[Meeting Template!]]
 
=== How do I become a Board Member? ===
 
Prospective Board Members are usually invited by a current Board Member, though any Member can ask to join the Board if they are interested.
 
# Potential board members are invited to a board meeting to meet the other board members and discuss…
## Skills, interests, or a specific role that they can contribute. Enthusiasm and a willingness to do work is enough!
## Time commitment and availability
# The prospective member leaves the meeting
# The existing Board discusses and votes.
## The votes in favor of adding a member to the Board must be unanimous.
### ^^ The above feels a bit like “an old boys club” - shouldn’t this be voted on by all members? Or at least board majority rule so there are checks and balances?
### How are vote ties handled?
## The Executive Director notifies the nominee of the board’s decision outcome
 
* Action Items
** Ideate how to surface jobs that need an owner
*** Ex: job board with Current/Past owner
**** Empty slot means that someone can step up
**** Past owner is who can teach you this
**** Fits in well with our volunteer-ethos
*** Ex: Domain Pairs
**** Each jobs needs at least two people
**** If too many jobs have 1 or fewer owners, start killing jobs
** Prioritize Roles and Responsibilities
*** Goal in 2021 is to onboard someone else onto half of the remaining
 
=== Reference: video & PPT - Can My Business Be a Nonprofit? ===
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=== Resources: ===
Not-for-profit boards are accountable for fiduciary duties which include:
 
* Hiring and monitoring the chief executive, setting appropriate compensation for leader, and setting goals for the organization. This duty also entails planning for executive succession and [https://www.minnesotanonprofits.org/resources-tools/resources-detail/conducting-executive-director-performance-evaluations conducting executive director performance evaluations].
* Ensuring that they establish conflict-of-interest and whistleblower policies and that they accept responsibility to honor the lines of authority between the board, executive director, staff, and volunteers.
* Supports governance decisions inside and outside the board room, operating as a single unit in supporting the executive director, and carrying out the board’s decisions.
 
Reference: https://www.boardeffect.com/au/blog/building-a-strong-not-for-profit-board-executive-partnership/
 
[https://pages.boardsource.org/cs/c/?cta_guid=909ca445-f8a7-4f53-8bcc-15eb110595bb&signature=AAH58kFeO6BUVePFYWu_LFYtCZVtGX0AFg&placement_guid=696a7450-002c-4b60-b27c-aaf3d90415ce&click=44620169-4a71-444b-a023-ee080cf86caa&hsutk=88ba2afa6b295662437e872d1fc7e0b8&canon=https%3A%2F%2Fboardsource.org%2Fwhat-makes-a-good-board-member%2F&portal_id=701610&redirect_url=APefjpGzN3QdnZgKjxeomqR_pp8PW0jU6WZFkPw-9qR_o9X6IpIrou23cVedXMhIjpqBHu2CwwM24iftqpWVk3JV3-2qDE_cfUY-vtSpbbZ2Ab67aZuAxmHyEC8TJOQn6l9opf9Ak9sKNcHvlA84Kn8oRKfj7hFMOK-WxLwzlEUvP76_K6AF5ynzeICI0VV6ekT6azR69XUCmrlr74Fzvoxc6bH15HdpE36QfBS0Z1FUzIh9HhjvVm9Y8zmAM48rh41q1RMiz6pZBeuQZLdsy1MpKWS_KU-CmTBJPPaMmsxmYXnXJG_Zq8FCKPcOKPjMhpqhqexMkct8&__hstc=98438528.88ba2afa6b295662437e872d1fc7e0b8.1616865188918.1616865188918.1616865188918.1&__hssc=98438528.2.1616865188918&__hsfp=1170371178&_ga=2.37313376.111552464.1616865373-415198844.1616865373 What makes a good board member PDF.]
 
=== An Effective Board-Executive Partnership Supports Respective Roles ===
 
The board should set up a committee to develop job descriptions for board members, the executive director, and any other top-level executives. It’s essential for everyone to be clear on the roles and expectations of everyone’s position.
 
* The Board of Directors should have no less than 3 active Board Members.
* There is no upper limit to the number of FCFL Board Members
 
[https://www.cpacanada.ca/-/media/site/operational/rg-research-guidance-and-support/docs/g10229-rg-not-for-profit-governance-summary-resource-guide.pdf G10229-RG-Not-for-Profit-Governance-Summary-Resource-Guide-April-2019.pdf]
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'''might be good policies to grab from here - Pumping Station: One Wiki''' [https://wiki.pumpingstationone.org/Main_Page '''https://wiki.pumpingstationone.org/Main_Page''']
 
****
https://docs.ampled.com/coop/
 
https://www.fwb.help/wip/what-co-ops-and-daos-can-learn-from-each-other
 
https://mothership.disco.coop/DisCO_Mothership_Governance_Model#Introductory_Articles.2C_Infographics_and_Other_DisCO_Governance_Resources
 
****
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