12/05/2022 Board Meeting: Difference between revisions
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===== Agenda =====
* ByLaws: Voting Procedure & Member Comments
* Member violations
* Half Size Bins
* Laser filter fan purchase
===== Sales Tax =====
* Have our members dues and/or class fees subject to sales tax?
* Harold did some research. Our org is education focused.
* If we were a club (Members control everything), we would more likely be subject to sales tax.
* Currently members do not control the organization.
* We agree that we are acting in good faith and are not within the scope of charging sales tax.
* We agree that we will seek Non-profit status as soon as possible.
=====
* There are several comments on the ByLaws draft pertaining to definitions, structure, and Board Member election procedure.
* We will re-visit comments on definitions + document structure in the next ByLaws revision, early 2023.
* We are going to move forward with the voting procedure outlined in the currently drafted ByLaws.
=====
* Annual meeting needs to happen before the end of 2022.
* Therefore we need to set up and run the election ASAP.
* The nomination period will happen in a shared and open digital forum where everyone can see nominations. Most likely a shared email chain.
* Wed Dec 7th - Dec 14th: Open nominations
* Dec 14th - Dec 21st: Voting
* Dec 26th: Annual Board Meeting
=====
Vote: Joe Kim brings vote to adopt the new Bylaws Document
Outcome: APPROVED
Document: [https://drive.google.com/file/d/1IvIyzCtPn1zge-YbiO8LXKHC7eOAj_H5/view?usp=sharing Link to new Bylaws]
===== Member Violations =====
* Member X has been given written warning to clean up items and remove garbage from the lab.
* Member has one strike left before a six month ban.
* Member has failed to change behavior.
* Giving a grace period of until this Friday Dec. 9th for Member to comply. Or the six month ban will go into effect.
* Member Y has been given a written warning to remove items from lab within one week, and that period has passed without the member removing items.
* Member Y has refused to get a Meetup account to handle Woodshop BUS classes scheduling and communication with students.
===== BUS Courses =====
* Joe S. and David C. to write up document defining BUS teacher responsibilities.
* Students who fail written and demonstration tests need to re-take certification course (and pay the fee again)
===== Large Project in Public space Ticketing =====
* Pumping Station 1 rules model
* Strike a balance between allowing Members to do large projects, and limiting them taking advantage of space.
* Larger projects get a name and date: whose project, date when they will move it.
* After that date, lab can remove / discard.
* Action item: Need to make cards. Need to formalize and communicate the system.
===== Half Size Bins =====
Dicussed future options to implement since we are short on lab storage.
* Starting Jan 1: 1/2 size bins $30, Full size $60.
* Existing members: Grandfathered in to $30 for full size. Free for 1/2 size for six months
* Would need to make new price sets.
===== Laser Filter Fan Purchase =====
* Laser Filter Fan purchase is approved.
===== Next Meeting =====
* Monday, December 19th, 2022
* Annual Meeting: Monday December 26th, 2022
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