12/05/2022 Board Meeting

Location: Zoom 7pm ET Attendees:

Agenda

• ByLaws: Voting Procedure & Member Comments
• Member violations
• Half Size Bins
• Laser filter fan purchase

Sales Tax

• Have our members dues and/or class fees subject to sales tax?
• Harold did some research. Our org is education focused.
• If we were a club (Members control everything), we would more likely be subject to sales tax.
• Currently members do not control the organization.
• We agree that we are acting in good faith and are not within the scope of charging sales tax.
• We agree that we will seek Non-profit status as soon as possible.

ByLaws: Voting Procedure

• There are several comments on the ByLaws draft pertaining to definitions, structure, and Board Member election procedure.
• We will re-visit comments on definitions + document structure in the next ByLaws revision, early 2023.
• We are going to move forward with the voting procedure outlined in the currently drafted ByLaws.

Board Election: Implementation

• Annual meeting needs to happen before the end of 2022.
• Therefore we need to set up and run the election ASAP.
• The nomination period will happen in a shared and open digital forum where everyone can see nominations. Most likely a shared email chain.
• Wed Dec 7th - Dec 14th: Open nominations
• Dec 14th - Dec 21st: Voting
• Dec 26th: Annual Board Meeting

Vote: On Adopting New ByLaws

Vote: Joe Kim brings vote to adopt the new Bylaws Document

Outcome: APPROVED

Document: Link to new Bylaws

Member Violations

• Member X has been given written warning to clean up items and remove garbage from the lab.
• Member has one strike left before a six month ban.
• Member has failed to change behavior.
• Giving a grace period of until this Friday Dec. 9th for Member to comply. Or the six month ban will go into effect.
• Member Y has been given a written warning to remove items from lab within one week, and that period has passed without the member removing items.
• Member Y has refused to get a Meetup account to handle Woodshop BUS classes scheduling and communication with students.

BUS Courses

• Joe S. and David C. to write up document defining BUS teacher responsibilities.
• Students who fail written and demonstration tests need to re-take certification course (and pay the fee again)

Large Project in Public space Ticketing

• Pumping Station 1 rules model
• Strike a balance between allowing Members to do large projects, and limiting them taking advantage of space.
• Larger projects get a name and date: whose project, date when they will move it.
• After that date, lab can remove / discard.
• Action item: Need to make cards. Need to formalize and communicate the system.

Half Size Bins

Dicussed future options to implement since we are short on lab storage.

• Starting Jan 1: 1/2 size bins $30, Full size $60.
• Existing members: Grandfathered in to $30 for full size. Free for 1/2 size for six months
• Would need to make new price sets.

Laser Filter Fan Purchase

• Laser Filter Fan purchase is approved.

Next Meeting

• Monday, December 19th, 2022
• Annual Meeting: Monday December 26th, 2022