FCFL Program Administrators: Difference between revisions
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= Mission Continued = |
= Mission Continued = |
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* To also bring in new '''fiscal sponsor funding''' and carry out the mission of fiscal sponsors through the Fab Lab Artist Residency. |
* To also bring in new '''fiscal sponsor funding''' and carry out the mission of fiscal sponsors through the Fab Lab Artist Residency. |
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== Email Boilerplate Templates == |
== Email Boilerplate Templates == |
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=== Received Email Template === |
=== Application Received Email Template === |
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==== Received Email Subject ==== |
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Fat Cat Fab Lab residency application received |
''' Email Subject: ''' Fat Cat Fab Lab residency application received<br> |
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''' Email Body: '''<br> |
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Thank you for your interest in the Fat Cat Fab Lab Residency!<br> |
Thank you for your interest in the Fat Cat Fab Lab Residency!<br> |
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=== Accepted Email Template === |
=== Proposal Accepted Email Template === |
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<blockquote> |
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==== Accepted Email Subject ==== |
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''' Email Subject: ''' |
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Accepted! Fat Cat Fab Lab Residency beginning YYYY-MON-DD |
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Accepted! Fat Cat Fab Lab Residency beginning YYYY-Monday-DD <br> |
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==== Accepted Email Body ==== |
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''' Email Body: '''<br> |
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Dear <name>,<br> |
Dear <name>,<br> |
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=== Rejected Email Template === |
=== Proposal Rejected Email Template === |
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==== Rejected Email Subject ==== |
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''' Email Subject: ''' |
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Thank you for applying to the Fat Cat Fab Lab Residency |
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Thank you for applying to the Fat Cat Fab Lab Residency<br> |
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==== Rejected Email Body ==== |
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''' Email Body: '''<br> |
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Thank you for taking the time to apply to the Fat Cat Fab Lab Artist Residency program.<br> |
Thank you for taking the time to apply to the Fat Cat Fab Lab Artist Residency program.<br> |
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=== Onboarding Email Template === |
=== Onboarding Email Template === |
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==== Onboarding Email Subject ==== |
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''' Email Subject: ''' |
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''' Email Body: '''<br> |
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==== Onboarding Email Body ==== |
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TBD<br> |
TBD<br> |
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Action items: |
'''Action items:''' |
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<s>* Damon: '''in progress:''' Draft description of program for website here in wiki</s> |
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<s>* Joe: Draft a requirements doc for participants</s> |
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<s>* Abagail: Draft a survey for current members on their maker / artist background. What kind of person does our space appeal to?</s> |
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- Milestones for participants |
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* Abagail: Send survey and collect results |
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- Overhaul admin / onboarding |
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* Abagail: copy for emails: app received, accepted, rejected, onboarding emails. |
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- Abagail: Draft a survey for current members on their maker / artist background. What kind of person does our space appeal to? |
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<s>* Damon: add communications email templates into wiki's administer's area</s> |
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- Abagail: copy for emails: app received, accepted, rejected, onboarding emails. |
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* Diana: Research open calls in http://nyfa.org/ , http://rivet.es/ , https://www.callforentry.org , Wooloo.org , |
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- Damon: add communications email templates into wiki's administer's area |
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* Diana: Document program and actions in our new Wiki |
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- Diana: Research open calls in http://nyfa.org/ , http://rivet.es/ , https://www.callforentry.org , Wooloo.org , |
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* Jen: will produce, advertise, and host the Pecha kuchas presentation event |
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- Diana: Document program and actions in our new Wiki |
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* Damon: Copy / paste residency wording to main website |
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- Jen: the MC for Pecha kuchas! coach participants |
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* Dana: I'm happy to create the application and then review applications (twice a year) along with two or three others to form a concensus, I think it should maybe be awarded based on previous work and the need for the tools at fcfl, as opposed to just a list that is gone through. I would be happy to ask some people to apply who seem like they would benefit. |
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- plan and schedule the cycle dates & cadence (planned, then 'dropped' with a public roll-out like any media campaign - how often: 4 times a year?, rolling? when does call open/close, decision period, yadda yadda) |
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- Create new application form(s) reflecting new program structure |
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- Add accounting and reporting to sheet where applications land |
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- Draft instructions for artist sharing assets and information about their projects for FCFL's social, blog, etc. |
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- Copy / paste residency wording to main website |
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- Advertise the open call in http://nyfa.org/ , http://rivet.es/ , https://www.callforentry.org , Wooloo.org , |
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'''Discussion Questions''' |
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----- from Damon Hamm ----- |
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* Are we decided on scheduling the cycle dates & cadence? 1 Artist every month? Twice a year? Is our goal to get ahold of the donation funds or to get quality workshops? DBell: [...]list the residency maybe twice a year. For the long term it will seem like a more valuable residency that way (as opposed to a continuous cycle of them). |
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* Are we decided on complexity - one residency option or two different ones? Still 1 artist per month? |
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Or if still 100% free, we might want to collect payment information at the start (like a 'free trial') to minimize the friction of continuing or to act like a damage deposit if they destroy the laser, et al. |
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* If there are multiple residents at one time, their chosen tools should ideally not overlap, ie: if one person is focused on the laser then another should be focused on 3D printing, so as not to clog up the members' ability to maximize their use of these tools during the resident's stay. |
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Or ask for a small application administration fee? |
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* If residency is still 100% free, we might want to collect card payment information at the start to act like a damage deposit if they destroy the laser or never complete their workshop. |
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* Ask applicants for a small administration fee? (Leaning towards 'no', though can add later on if we get too many or non-serious applications |
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''Unassigned'' |
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* Emphasize on main page the free classes building skills using industrial tools - for your projects AND your CV. |
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* Document onboarding doc: rough timeline and milestones for participants |
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* Email blasts to members and shared on social |
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* Advertise the open call in http://nyfa.org/ , http://rivet.es/ , https://www.callforentry.org , Wooloo.org , |
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* Draft instructions for artist sharing assets and information about their projects for FCFL's social, blog, etc. |
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* (Joe?): Create new application form(s) reflecting new program structure |
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* Add accounting and reporting to sheet where applications land |
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----- from Diana G ----- |
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In an effort to attract new members, this maker lab offers new applicants the unique opportunityfor a 2 month free membership. |
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The lab offers one such membership every two months. |
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Once you receive a membership you cannot apply a second time. |
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Does the free member have to participate in say open houses 2x, do one work shop, and if they don’t the free membership converts to a paid. Put credit card on file. |
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Application deadlines: March 1, May 1, July 1. |
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When you have more than enough applicants (say 5) that are qualified you are allowed to use other factors to choose that you don’t need to disclose (shouldn’t). |
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----- from Dana Bell ----- |
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I would list the residency maybe twice a year. For the long term it will seem like a more valuable residency that way (as opposed to a continuous cycle of them). Email blasts should also be done to advertise them. |
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After I applied and was asked to come for a residency, I did stay (I had been a member but not for more than a year). I may not have stayed otherwise. It was important for me to get back up to speed with the machines there during the stay. |
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I'm happy to create the application and then review applications (twice a year) along with two or three others to form a concensus, I think it should maybe be awarded based on previous work and the need for the tools at fcfl, as opposed to just a list that is gone through. I would be happy to ask some people to apply who seem like they would benefit. |
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I don't think we should call the program a sponsored membership, it sounds like Starbucks is sponsoring you or something like that. Too corporate. Can it be called a residency (that is supported with funds by XX) or something instead? Who are the funds from anyways? |
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Also thinking that if there are multiple residents at one time, their chosen tools should ideally not overlap, ie: if one person is focused on the laser then another should be focused on 3D printing, so as not to clog up the members' ability to maximize their use of these tools during the resident's stay. Of course if they organically morph onto another tool that is fine. |
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