Fat Cat Fab Lab

FCFL Program Administrators: Difference between revisions

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FCFL Program Administrators (view source)

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→‎Tasks for Program Administrators during Residency
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== Tasks for Program Administrators during Residency ==
*# Advertise the open call inon httphttps://nyfa.org/ , httphttps://rivet.es/ , https://www.callforentry.org , https://Wooloo.org , ▼
# Review applications
# Narrow applicants to final preferences in ranked order
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'''Action items:'''<br>
* (optional) Abagail: Send survey and collect results
* Jen: will produce, advertise, and host the Pecha kuchas presentation event
<br>▼
* Damon: Copy / paste residency wording to main website▼
* Dana: I'm happy to create the application and then review applications along with two or three others to form a concensus, I think it should maybe be awarded based on previous work and the need for the tools at fcfl.▼
* <s>Damon: '''in progress:''' Draft description of program for website here in wiki</s>▼
* <s>Joe: Draft a requirements doc for participants</s>▼
* <s>Abagail: Draft a survey for current members on their maker / artist background. What kind of person does our space appeal to?</s>▼
* <s>Abagail: copy for emails: app received, accepted, rejected, onboarding emails.</s>▼
* <s>Damon: add communications email templates into wiki's administer's area</s>▼
 
'''Discussion Questions'''<br>
* Name of the program? Artist or Maker Residency?
** 'Fab Lab Maker Residency'
* Are we decided on scheduling the cycle dates & cadence? 1 Artist every month? Twice a year? Is our goal to get ahold of the donation funds or to get quality workshops? DBell: [...]list the residency maybe twice a year. For the long term it will seem like a more valuable residency that way (as opposed to a continuous cycle of them).
** 3 at a time, scheduled cohorts every two months. What about folks with deadlines?
**
* Pairing disciplines?
** Add to form - Question around when their ideal availability is for BUS classes etc. Can you take this class on this date?
** 'Preferences' on the form - which cohort works for you best?
** BUS classes need to be in first two weeks
* If there are multiple residents at one time, their chosen tools should ideally not overlap, ie: if one person is focused on the laser then another should be focused on 3D printing, so as not to clog up the members' ability to maximize their use of these tools during the resident's stay.
** They should overlap!
* If residency is still 100% free, we might want to collect card payment information at the start to act like a damage deposit if they destroy the laser or never complete their workshop.
** For now, let's not take their card info
* Ask applicants for a small administration fee? (Leaning towards 'no', though can add later on if we get too many or non-serious applications
* Value of Residency
** $280 with storage
 
<s>* Are we decided on complexity - one residency option or two different ones? Still 1 artist per month?
** One level.
** up to 3 artists
** 100% off, 4 hrs (for example) workshop requirement
* Pecha Kucha
** Informal, mid-way through residency, along with any other members
** Connect with social media
** Dedicated time (probably not during open house)
</s>
 
''Unassigned''<br>
* Emphasize on main page the free classes building skills using industrial tools - for your projects AND your CV.▼
* Document onboarding doc: rough timeline and milestones for participants▼
* Email blasts to members and shared on social
▲* Advertise the open call in http://nyfa.org/ , http://rivet.es/ , https://www.callforentry.org , Wooloo.org ,
* Draft instructions for artist sharing assets and information about their projects for FCFL's social, blog, etc.
* (Joe?): Create new application form(s) reflecting new program structure▼
* Add accounting and reporting to sheet where applications land
* Advertising the program on NYFA, etc.
* Document program and actions in our new Wiki▼
 
Actions:
* Change Program web page to reflect this discussion▼
* Change application form to reflect this discussion▼
* Set up a schedule for cohorts.
* Add the first several cohort dates options to the form as check box options.▼
* Review member terms and tailor to the Maker Residency.
 
 
 
▲<br>
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<br>
'''Completed items:'''<br>
▲* <s>Damon: Copy / paste residency wording to main website</s>
▲* <s>Dana: I'm happy to create the application and then review applications along with two or three others to form a concensus, I think it should maybe be awarded based on previous work and the need for the tools at fcfl.</s>
▲* <s>Damon: '''in progress:''' Draft description of program for website here in wiki</s>
▲* <s>Joe: Draft a requirements doc for participants</s>
▲* <s>Abagail: Draft a survey for current members on their maker / artist background. What kind of person does our space appeal to?</s>
▲* <s>Abagail: copy for emails: app received, accepted, rejected, onboarding emails.</s>
▲* <s>Damon: add communications email templates into wiki's administer's area</s>
▲* <s>Damon: Emphasize on main page the free classes building skills using industrial tools - for your projects AND your CV.</s>
* <s>Damon: Advertise the open call in http://nyfa.org/ , http://rivet.es/ , https://www.callforentry.org , Wooloo.org</s>
▲* (Joe?)<s>Damon: Create new application form(s) reflecting new program structure</s>
▲* <s>Damon: Document program and actions in our new Wiki</s>
▲* <s>Damon: Change Program web page to reflect this discussion</s>
▲* <s>Damon: Change application form to reflect this discussion</s>
▲* <s>Damon: Add the first several cohort dates options to the form as check box options.</s>
▲* <s>Document onboarding doc: rough timeline and milestones for participants</s>
 
== Email Boilerplate Templates ==
DHamm
fcfl_members
187

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